Steps to Ensure Clarity in Expectations
Key questions for collaboration and follow-up conversations.
10-15 min
You Said, We Did Board
A way to visually display staff feedback paired alongside leadership actions.
Alissa Christensen
Create a visible way to show staff that their feedback leads to real action. This simple bulletin board or digital display helps build trust, transparency, and confidence that staff voice truly matters.
Why try it
When staff can clearly see how feedback leads to action, it strengthens trust and encourages future participation. A visible “You Said, We Did” board helps reinforce that leadership is listening, responding, and committed to continuous improvement.
What's included
Browse the printables included with this resource.
Things you'll need
Bulletin board, poster paper, or digital display
Sticky notes, printed cards, or templates
Markers or printed headings
Staff feedback data, survey responses, or common themes
Optional: Google Slides, Canva, Padlet, or shared digital board
Instructions
1
Gather staff feedback
Collect ideas, needs, or suggestions from staff (Google Forms, Pulse surveys, sticky notes, exit tickets, or conversations) and identify common themes leadership can respond to visibly.
2
Choose a space
Select a high-visibility area such as the staff lounge, workroom, hallway, or a shared digital platform where staff will regularly see updates.
3
Match feedback with action
Pair staff feedback with a clear leadership response or action step. Keep responses short, specific, and easy to read.
Example:
- You Said: “We need more time to collaborate.”
- We Did: “Added one protected PLC planning block each month.”
4
Create the display
Use the printable “You Said, We Did” cards to match staff feedback with visible action steps. Display the cards on a bulletin board, staff lounge wall, or shared space where staff can easily see updates throughout the year.
5
Update regularly
Refresh the board consistently throughout the year so staff continue seeing feedback connected to action. Even small updates help maintain momentum and trust.
Activity variations
Adapt to fit your school's vibe, budget, and setting.
Staff meeting spotlight
Highlight one “You Said, We Did” example during each staff meeting to reinforce responsiveness and celebrate progress.
Student or family edition
Adapt the idea for students or families to demonstrate how their voices influence school decisions too.
Reflection question
How visible is your current response to staff feedback? What small change could help staff feel more heard and valued?
Go deeper
Additional tips for running this resource.
Leader Tip #1
Keep updates honest and realistic
Staff appreciate transparency, even when solutions take time.
Leader Tip #2
Focus on the short- and long-term
Include both quick wins and long-term goals.
Leader Tip #3
Be sure to celebrate
Celebrate feedback that led to positive change.
Leader Tip #4
Keep it short
Avoid overloading the board with too much text.
Leader Tip #5
Stay positive
Use staff-friendly language that feels encouraging and collaborative.
Built by Educators, for School Leaders
This resource was created in collaboration with passionate educators and school leaders who believe in the power of intentional connection.
Alissa Christensen
Head of Customer Success
Alpaca Pulse Check-In
Turn insights into action
With just three simple questions, Alpaca's Pulse Check-In helps school leaders listen to their teams and act where support is needed most.
Loading...
Similar resources
